Board Meeting - November 16, 2020

The Plum Point Villages POA Board of Directors convened via FaceTime on 11/16/20. Participating were board members Denise Tucker, Bradley Valentine, Jack Bailey, Ben Moore, and William Jerome and Treasurer Brittany Rines.

A discussion was held on the fence at 5605 Plum Tree Dr. The Board confirmed their approval.

Denise reported that the replacement of the remainder of the subdivision fence would begin Monday 11/23/20. Brittany Rines was authorized to pay the invoice.

Denise reported that Cornerstone Church would not let the POA hold the Annual Meeting there in January 2021. Denise will approach Southaven Community Church. Bradley will approach Life Church. Ben will approach the City. It is expected that the group will be less than 50 people.

At the Annual Meeting, a written secret ballot for election of board members is required. If it becomes necessary to hold it virtually, the ballots will have to be mailed and returned.

The City has begun to pave Pear Dr and Pear Cv.

Upcoming dates are:

12/01/20 - Assessment notice needs to be sent 30 days before it is due. In the past we have Included a past due statement but this is not required.

01/03/21 - Meeting notice needs to be sent 15 days before Annual Meeting

01/18/21 - Annual Meeting at 7 PM

Ben submitted his resignation from the Board effective 12/31/20. There is a year left on his term. Denise moved to appoint Brittany Rines to the open position and Bradley seconded. A voice vote approved her nomination. Ben will remain as Secretary through 2021.

Submitted by:

Secretary
Plum Point Villages Property Owners Association

Board Meeting - September 21, 2020

The Plum Point Villages POA Board of Directors convened via FaceTime on 09/21/20. Participating were board members Denise Tucker, Bradley Valentine, Jack Bailey, Ben Moore, and William Jerome.

 Denise reported that she had a bid to replace the last section of the fence for $9533. The bank balance is $15,905.56 as of the last statement. The Board approved this.

Jack Bailey will distribute branch of service flags again this year. There will be no cost to the POA.

We have received our 2019 tax return from James McIngvale, CPA. Denise signed it and it was filed with the IRS. There was no tax liability. The charge was $425. McIngvale also submitted a financial statement for 2019.

The board members in the Class of 2021, Denise and Bradley, agreed to continue as board members.

We discussed logistics of the January General Meeting on 01/18/21 at 7:00PM. Denise will contact the church to check on availability. We also considered using Zoom for a virtual meeting due to the Coronavirus risk. The board will meet again on 11/16/20 to finalize plans.

The City has plans to pave Pear Dr and Pear Cv the end of 2020.

Submitted by:

Secretary
Plum Point Villages Property Owners Association

Veterans Day Celebration 2020

 If you want a free Veterans Day flag, showing your branch of service, put in your yard near your mailbox, as a celebration of Veterans Day, I must have your name, address, and service branch by 5PM, on Saturday Oct 10.  It takes three weeks to get these flags.

Send a text to John (Jack) Bailey, 5660 Plum Tree Drive, 901-292-4824.

Thanks

Board Meeting - June 15, 2020

The Plum Point Villages POA Board of Directors convened via FaceTime on 06/15/20. Participating were board members Denise Tucker, Bradley Valentine, Jack Bailey, Ben Moore, and William Jerome. Also in attendance was Don Stiles, Treasurer.

Denise reported that she had a bid from Tim Sammons for entrance maintenance. There would be a $400 one time fee to clean out all the flower beds and new mulch. Then $70 every 2 weeks to maintain. This would be from March to September. This includes the hedges at the north entrance. The Board approved this.

We will reconsider the neighborhood yard sale in the fall.

Don proposed that we arrange with James McIngvale, CPA to file our 2019 tax return. His estimate is around $500. The Board approved this. The By Laws require an annual audit by a CPA. Don will approach McIngvale about this.

Ben reported that he had investigated bonding the signers on the checking account. He has a quote from SouthGroup for a $12,000 bond for 3 people. The Board approved this.

Don reported that our current cash balance is $15,324 and we've had no expenses since March.

Denise raised whether we were ready to replace the last 400 foot section of the fence. The last section cost $17 per foot but several Board members noted that wood prices had increased significantly. With a 20% increase the last section would be around $8,000. It was mentioned that the previous sections had a 1 year warranty. William will inspect those sections before the warranty lapses. The Board approved proceeding with replacing the final section.

We discussed sponsoring a neighborhood celebration of 4th of July decorations. Jack and William will decorate the north entrance. Denise will solicit volunteers to decorate the other entrances. The Board will encourage the residents to decorate their yards. Denise will get an outside judge and we will award $50 for 1st place and $25 each for 2nd and 3rd place. The Board approved this.

Submitted by:

Secretary
Plum Point Villages Property Owners Association

Show your American pride for the 4th of July!

Show your American pride for the 4th of July! We ask that all decorations be up by July 2nd, for judging on July 3rd. Restaurant Gift Certificate will be awarded to 1st place $50, 2nd and 3rd place $25. Judging will be done by outside party. 

Please share with your neighbors in Plum point. Thank you

Annual Plum Point Yard Sale POSTPONED

The annual Plum Point Yard Sale has been POSTPONED and will be rescheduled.

Board Meeting - February 24, 2020

The Plum Point Villages POA Board of Directors convened via e-mail on 02/24/20 to consider the appointment of a Treasurer. Participating were board members Denise Tucker, Bradley Valentine, Jack Bailey, Ben Moore, and William Jerome.

Ben Moore submitted the nomination of Don Stiles as Treasurer. Bradley Valentine seconded. The nomination was approved with 4 votes.

The authorized signers on the checking account will be Don Stiles, Denise Tucker, and Ben Moore. Checks will need to be signed by any 2 of the authorized signers.

Submitted by:

Secretary
Plum Point Villages Property Owners Association