Special Meeting - October 3, 2019

A Special Meeting of the Plum Point Villages Property Owners Association was held October 3, 2019 at 7:00PM at Cornerstone Church at 5998 Elmore Rd, Southaven, MS 38671.

Denise Tucker called the meeting to order.

Denise gave an update on the fence replacement. The first section has been replaced. The second section replacement is scheduled to begin on October 9, 2019. The fence line must be cleared before work can begin.

Jack Bailey presented the POA's plans for a celebration of Veterans Day on November, 11, 2019. Residents who are veterans can text their name, address and branch of service to Jack (901-292-4824) and he will purchase flags for them. Other residents are encouraged to display American flags.

Ben Moore presented the process for architecture approval of "building, fence, walk or other structures" as required by the Covenants. The Board has to review "the plans and specifications showing the nature, kind, shape, height, materials, and location of the same shall have been submitted to and approved in writing as to harmony of external design and location in relation to surrounding structures and topography." The City will not issue a building permit without an approval letter from the Property Owners Association. We have handled several of these in 2019. Our turnaround has been less than 2 days once all documents have been received. E-mail requests to PlumPointHOA@live.com.

Ben Moore solicited volunteers for the Nominating Committee. We need 2 volunteers to serve as members of the Nominating Committee through the General Meeting in January 2020.

Stacy Ables presented the financial report for 2019 year-to-date.

Stacy presented the Board’s resolution on how to handle Outstanding Assessments.

     Only 2016-2019 assessments will be considered as past due.

     Interest will be charged on past due assessments as of February 1, 2020.

Statement of current balances will be mailed by October 15, 2019.

Veterans Day Celebration 2019

If you want a free Veterans Day flag, showing your branch of service, put in your yard near your mailbox, as a celebration of Veterans Day, I must have your name, address, and service branch by 5PM, on Monday Oct 7.  It takes three weeks to get these flags.

Send a text to John (Jack) Bailey, 5660 Plum Tree Drive, 901-292-4824.

If you signed the list at the HOA meeting Thur, Oct 3, I have your name already.


Board Meeting - September 12, 2019

The Plum Point Villages POA Board of Directors met at 6:00 on 09/12/19 at M.R. Davis Southaven Public Library, 8554 Northwest Dr, Southaven, MS 38671. In attendance were board members Denise Tucker, Bradley Valentine, Jack Bailey, Ben Moore, and Stacy Ables.

The principal topic of discussion was preparation for the Special Meeting planned for 10/03/19. This meeting will be to present how outstanding POA assessments will be considered.

Several proposals were discussed. The agreed to proposal will be presented at the Special Meeting on 10/03/19.

Items to be considered for the budget are:
 o Finish the fence
 o Entrance contract
 o Mailings
 o Replace the signage

Ben Moore will put up the signs on 09/27/19 for the Special Meeting on 10/03/19.

Denise is negotiating with a fence contractor to begin work in November to complete the fence replacement. We will send a letter to property owners along the fence that we're doing repairs. It will ask the property owners to remove anything that is connected to it, e.g. tomato wires, plants, etc. If there are items that need to be removed the POA will remove them and assess the property owner.

Jack Bailey proposed that the POA Board support a celebration of Veterans Day (11/11/19). Residents who are veterans can text their name, address and branch of service to Jack (901-292-4824) and he will purchase flags for them. Other residents are encouraged to display American flags.

Upcoming events:

09/15/19 - Mailing of notification of Special Meeting ("Goodwill Letter")
10/03/19 - Special Meeting - Past due assessments, Nominating Committee
10/0?/19 - Mailing of past due statements
12/01/19 - Mailing of 2020 assessment notices and notification of General Meeting
01/??/20 - General Meeting

Submitted by:

Plum Point Villages Property Owners Association