Board Meeting - January 13, 2020

The Plum Point Villages POA Board of Directors met at 6:00 on 01/13/20 at M.R. Davis Southaven Public Library, 8554 Northwest Dr, Southaven, MS 38671. In attendance were board members Denise Tucker, Jack Bailey, Ben Moore, and Stacy Ables.

Stacy Ables presented a financial statement covering the status of assessments. He has developed a reporting "dashboard.”

There was a discussion of acquiring a program to manage assessment collections. The simple ones are in the range of $1,000/year. The more comprehensive programs are capable of handling multiple years of assessments but are over $2,000/year. The Board agreed to defer action on this.

Two situations regarding past due assessments were discussed. In one case some statements had been sent to an incorrect recipient. The Board agreed to waive the past due amounts. The property owner agreed to pay the assessments for which they had received a statement.

In the other situation the statements had been sent to the address of record according to the Tax Assessor. Stacy and Ben will contact the property owner.

The last section of the fence will cost approximately $7,000. There is not enough reserve in the bank account to cover that and leave a contingency fund. The Board agreed to defer bidding the last section until there are sufficient funds.

The Board agreed to submit Larry Burrough as a replacement for Stacy Ables who is not continuing as a Board member. Ben will organize a Nominating Committee for 2021.

Denise has put out signs for the 01/20/20 General Meeting.

The proposed agenda for the 01/20/20 General Meeting is:

Recap of 2019 activities
 - Fence
 - Yard sale
 - Veterans Day
 - Billing 2016 and forward
 - $18,000 in receivables down to $13,000
Financial Statement and Budget
Yard Sale Saturday 04/18/20
Seeking landscaping bids
New board member
New business

Submitted by:

Plum Point Villages Property Owners Association